FoKL Executive Committee Minutes, September 8, 2006

Present: Nancy Malone, Andrea Sobba, Tina Stropes, Carolyn Little, Susan Richardson and Dee Longoria.
The meeting was called to order at 10:00 a.m. by Nancy Malone.

Tri-Conference
Carolyn had asked if FoKL had paid their part for the speaker at Tri-conference. Tina said she had not received a bill, so Carolyn is to check with Hans to see if we owe and how much. We need to pay all Tri-Conference expenses before the end of the year.

There are no results as to a newsletter ad sponsor. Connie is contacting a person from the KLTA board to see how they secure sponsorship. Susan will work on the newsletter and may not have time to ad sponsors for this edition.

Finance

Tina presented the treasurer’s report. Balance as of 07/31/06 was $8,462.62. August income totaled $1,415.63. Total balance is $9,878.25.

It was agreed to pay $100.00 membership to continue our affiliation with Center for the Book. Tina will go online at www.kcfb.info and fill out application.

Tina will change the line item booth expense to Tri-Conference expense. Carolyn suggested adding a line item called State Library Projects expense. Andrea moved and Tina seconded to approve the finance report.

Governance

Carolyn reported that nothing has been done on the memorandum between KLA and FoKL. Let Carolyn know of any news and she will gladly put it on www.fokl.net .

Membership

2006-2007 membership numbers – 58 individual, 29 friends, 7 libraries and/or organizations. One more friends and 2 more libraries became members after the posting.

We are sending newsletters to 286 present and past members. Next year we will drop off people from 2003.

Public Relations

We viewed the FoKL quiz that Andrea developed and everyone liked it. The Newsletter should be out the first week in October. The deadline for news article for the newsletter is Wednesday of next week. Some suggestion for news were sales tax exemption, awards and quiz information, recognition of Eunice Boeve’s book, Vikki Jo Reads to Preschoolers, and challenge grant from NE Kansas information. Carolyn will send email to libraries and get information for the newsletter. Nancy will get a copy of Basehor newsletter and get ideas from it. We discussed possibly focusing on a board member and upcoming book sales in the newsletter. Carolyn will make announcement at Kanlib-L to request information on the advertising book sales. Another idea was to list board members with current book that they are reading. News related ideas are to be sent to Susan.

Old Business

Tina will be sending an email later on about their new director at the Hutchinson Public Library and our October meeting. Tina thought that lunch will be provided by the Hutchinson Public Library and the Friends of Hutchinson Public Library. There is a Friends Quiz designed by Andrea that will be sent to Kanlib-L, friends groups and possibly be included in the FoKL newsletter.

With the possibility of not having a fall workshop, it was discussed that the speaker might be better utilized at Tri-Conference. The speaker would be Andrew Sandersbeck and FoKL would help to pay for the speaker. Andrea moved to sponsor Andrew for Tri-Conference instead of at the fall workshop with our share of the cost being $500.00. Carolyn seconded and motion carried.

New Business

Vikki Jo’s job description has changed, so she will no longer will be directly involved in FoKL. Vikki Jo is willing to host the mailing address for memberships this year, but we need to find another address. We will discuss this further at the October meeting.

For Tri-Conference in Topeka next year, Ellen Miller suggested having a Representative or Senator speak at our luncheon. Nancy Keith has inquired about a start-up grant for Pomona. President Nancy Malone will send Pomona a start-up grant application.

Meeting adjourned.

Dee Longoria

Secretary

FoKL Executive Committee Agenda, September 8, 2006

Nancy, Carolyn, Tina, Clarice, Dee, Andrea

Committee Reports (committee members)
---- Financial -- Tina (Eunice, Connie)
August report
Newsletter ad sponsors

---- Governance – Carolyn (Rosanne, Dee)
KLA memorandum
Report on www.fokl.net

----Membership – Clarice (Marion, Shirley, Midge)
How many new and renewed memberships do we have

----Public Relations – Andrea (Mary, Nan, Nancy K., Susan, Sue)
FoKL distribution list – How is Mary doing on this?
Newsletter articles for October 1.
Advertise our grant opportunities to members

Old Business
Fall workshop
October board meeting

New Business
Vikki Jo Stewart
New mailing address for next year
Start-up Grant -- Pomona
Tri-Conference
Center for the Book membership