Executive Board of the Friends of Kansas Libraries, October 13, 2006

FoKL Executive Board Minutes

October 13, 2006

Hutchinson Public Library

President Nancy Malone called the meeting to order at 9:30 a.m. Present were Nan Porter, Marion Renner, Sue Blechl, Connie Doeden, Susan Richardson, Mary Markwalter, Eunice Boeve, Midge Jones, Tina Stropes, Andrea Sobba, and Clarice Howard.

The new director of the Hutchinson Public Library, Gregg Wamsley, welcomed the group and told about his previous experience with Hutchinson Public Library.

As a get acquainted exercise, everyone present reported on things her Friends Group or library is presently doing.

Communications:

The Friends of the Mulvane Library reported on the use of the $125 grant that was extended to them. Sue Blechl reported that the "Frieda B. Frank Letter" featured in FoKL point was an actual letter.

Sue Blechl moved with a second from Mary Markwalter that the consent agenda including Minutes of the July 14 Executive Board Meeting, Minutes of August 11 Executive Committee Meeting, Minutes of September 8 Executive Committee Meeting, September 2006 Financial Report and written reports from Finance, Membership and Governance Committees be approved. Motion carried.

Committee Reports:

KLA COUNCIL

Sue Blechl attended the KLA Council. It will meet again October 20 in Topeka. Connie Doeden will attend in place of Sue. KLA is looking at a new website. Tri-Conference is considering a new contract.

FINANCIAL

Connie Doeden reported that the committee is considering paid ads in FoKL Point. They are reviewing KLTA guidelines for ads, checking on postal rates and targeted marketing audiences.

MEMBERSHIP

Clarice Howard reported that at present we have 122 memberships paid. 114 members have NOT sent dues but had paid dues in 2005. The committee will be contacting these.

PUBLIC RELATIONS

Andrea Sobba reported that her committee is working to remove the FoKL website from BlueSkyways. The new blog address will be included in the Newsletter. The theme for Tri-Conference will be the 25th Birthday of FoKL using the verse:

Make new friends, but

Keep the old.

One is silver;

The other is gold.

Prizes will be variations of the theme with silver kisses, etc.

As part of the goals of the committee, they wish to have every system submit at least one nomination for a FoKL award of some type.

GOVERNANCE

A written report, attached, was presented in absence of Carolyn Little.

NEW BUSINESS:

After discussion it was decided not to bond the treasurer of FoKL at this time.

The relationship with KLA was discussed. Connie Doeden MOVED with a second from Mary Markwalter that President Nancy Malone and Treasurer Tina Stropes explore the possibilities of a contract for a mailing address, bookkeeping, mailing, database maintenance, etc. with Hutchinson Public Library and present the information to the next executive committee meeting for action or further discussion. The motion carried.

Midge Jones MOVED with a second from Mary Markwalter that FoKL pay membership dues to KLA. The motion carried.

The FoKL Point deadline for news is December 10. Please send news to Susan Richardson or Nancy Malone.

It was the consensus of the group that a guideline for the basket for Tri-Conference be approximately $50 which will be funded from the FoKL treasury. Suggestions for items for the 25th birthday theme are welcomed by Andrea Sobba.

Midge Jones reported on Tri-Conference. She had each attendee choose six topics from ten for Wednesday sessions. Andrew Sanderbeck, resource consultant, will be the main speaker. FoKL still needs to find sponsors that will contribute a total of approximately $800 to help with his fees. KLA has pledged $750, KLTA, $500, and FoKL $500.

It was suggested that the luncheon be titled, "Kansas Library Celebration Luncheon" in an effort to include more from the general library community.

At present the schedule will allow one joint session, one breakout session, followed by the annual meeting.

Connie Doeden MOVED, with a second from Andrea Sobba that Vikki Jo Stewart be selected as the Duane Johnson Award recipient this year. The motion carried. It was suggested that a picture of the award plaque be put on the website. At present the plaque will be kept in Hutchinson. Nancy Keith has accepted the appointment to chair the Awards and Grants Committee.

A big THANK YOU was extended to our hosts at Hutchinson Public Library and their FoKL group.

The next full board meeting will be January 12, 2007 by video conference.

The meeting adjourned. Following the meeting a tour of the bookstore was given by Susan Richardson.

Respectfully submitted by substitute secretary, Clarice Howard