FoKL Executive Committee
February 9, 2007
Minutes
President Nancy Malone called the meeting to order at 10:00 a.m. with the following in attendance via OPAL connection provided by NEKLS: Andrea Sobba, Clarice Howard, Nancy Keith, Tina Stropes and Carolyn Little.
Committee Reports:
Finance: Tina Stropes provided the January financial report and answered questions concerning income and expenditures.
She also discussed plans for a flyer to be distributed during Tri-Conference to vendors.
Advertising space in FoKL Point will be sold for the 2007-08 year so contacting potential advertisers in Topeka will be timely. A report will be made at the March 9 meeting.
Governance: An update to FoKL By-laws has been needed to reflect duties of the treasurer. The proposed change was emailed to all board members and comments favorable to the change have been received by Nancy Malone. Carolyn Little will meet with Rosanne Siemens before March 9 to discuss areas of cooperation between KLA and FoKL. A Memorandum of Understanding with KLA will be on the March agenda, and a Memo of Understanding with Hutchinson Public Library will be presented at that time.
Nominations for trustee positions to be filled for the following term were presented as follows: President, Nancy Malone; Vice-President, Carolyn Little; Finance Chair, Tina Stropes; Governance Chair, Carolyn Little. The vacancy of a trustee from the Southwest Library System remains open and suggestions will be discussed with Dee Longoria. Board members whose terms expire this year will be asked (by Carolyn) for continued service on the FoKL board. They are: Andrea Sobba, Nancy Keith, Eunice Boeve, Nan Porter, and Mary Markwalter.
Membership: Our recruitment of new members continues and a comparison to numbers from last year at this time is favorable. All areas have increased: Individuals: 78 (59 last year); Groups: 45 (27 last year); Libraries: 16 (14 last year.) We expect a number of memberships will result from our efforts during Tri-Conference which should help us meet our budgeted expenses.
Nancy Malone requested that she be notified of any memberships that include contributions so that a letter of thanks may be sent. Members of the FoKL board will be reminded to keep current with membership dues as well.
Start-up packets are now up-to-date with current contact information. The change of address to the Hutchinson Public Library has been made with a current printing of the packets. Nancy Malone was able to do this in her office and packets requested from Marion Renner are now current. Nancy Malone and Marion Renner visited Rosehill to encourage formation of a new Friends group in the community. Andrea indicated there is interest in starting a Friends group in Humboldt as well.
Public Relations: A meeting to select award winners and name grant recipients will be held February 23 in Topeka at the KLA office. Those on this committee include Andrea Sobba, Nancy Keith, Sue Blechl and Midge Jones. Nancy Malone will also attend if possible. Applications for the Individual Friend Award have been received as have at least one challenge grant application. More announcements on Kanlib-L will be sent by Andrea to encourage groups to apply for these monies.
The spring edition of our newsletter will be distributed at Tri-Conference. It will publicize award and grant winners. Our featured board member interviews will be included in the summer issue. Deadline for material for the spring edition is March 19.
A question was raised regarding the Duane Johnson Library Leader Award and when Vikki Jo Stewart should be informed that she will receive it. Nancy Malone will contact Vikki Jo and invite her to attend the awards luncheon to be honored. A contribution of $100 to the KLA Education Foundation is part of this award. The award plaque is in Hutchinson and will be engraved with Vikki Jo’s name. A picture of the plaque will be posted on the FoKL website to promote awareness of the award. Nancy will see to these details as well. The plaque will be displayed at the Tri-Conference booth.
Further discussion of awards included mention of award sponsorship. Following selection of the group winners, it was suggested that the library systems be contacted and given the opportunity to provide system sponsorship of the award through a donation to FoKL. An award sponsorship from Karen McCulloh has been received, and thanks for this support will be made at the awards luncheon and on the program.
The Tri-Conference basket and booth were discussed. Board members will be notified via email that donations will be accepted to help with these expenses. The theme in recognition of FoKL’s 25th year will be silver and gold prizes. Board members will be distributing invitations to come to the booth for a chocolate prize. Five winners of a year’s membership will be “gold” winners, and a $25 certificate to Barnes and Noble or Borders will be the top prize. The schedule for booth staffing will be finalized closer to Tri-Conference. A meeting at 8:00 a.m. on April 11 prior to the first event of the day will be needed to distribute invitations to be handed out and make any last-minute announcements regarding booth arrangements. Our booth tables will be set up outside the exhibit area. Andrea will confirm the details of the booth location with Sue Blechl.
All FoKL board members should plan to attend the 8:30 Koffee Klatch session on Trustees/ Friends Day, April 11, and participate in the group discussions.
President Nancy Malone requested all present review the minutes of January 5 Board meeting for additions or corrections. They are posted at www.fokl.net. The March 9 meeting will be an OPAL session at 10 am, and our Executive Board meeting will be April 9 also on OPAL.
Carolyn Little, Acting Secretary
