FOKL exec committee

FoKL Board meeting agenda items
Friday, Feb. 10, 2011

Review minutes
• Board Meeting via OPAL Jan. 14, 2011

Finance Report

Membership Report

Governance Report

Public Relations Report
Newsletter
Basic KLA conference plan
Friday, April 1 FoKL Exec Board meeting via OPAL 9 a.m.
Wed. April 6 annual meeting 10 am
Luncheon 11 am – 1 pm
Program 1 pm – 1:50 pm Top 10 Promotional Tips for Libraries & Friends featuring Marsha Bennett (Johnson County PL and candidate for ALTAFF board)
Program 2 pm – 3 pm No other program is sponsored by FoKL
Exhibits open at 1 pm
Thurs. April 7 State Librarians Luncheon w/awards
• Presidential awards
• Duane Johnson Library Leadership award – Jim Minges has been notified and will be sending me his bio

Luncheon – KLTA will do the table decorations and FoKL will do the program

Booth – location, theme,
Basket for KLAEF auction

Awards & Grants
• Order more certificates and folders for awards – www.idville.com
• Set awards & grants review meeting
• Decide on local venue for award presentation
• List awards on KLA luncheon program

Other Business

Calendar
Friday, March 11 Exec. Committee mtg via OPAL 9 a.m.
Friday, April 1 Exec. Board mtg via OPAL 9 a.m.
Wed. April 6 Annual Meeting @ KLA Conference in Topeka
Friday, May 13 Exec. Committee mtg via OPAL 9 a.m.
Friday, June 10 Exec. Committee mtg via OPAL 9 a.m.

FoKL board meeting

FoKL Board meeting agenda items
Friday, Jan. 14, 2011

Approve minutes
• Oct., 2010
• Nov., 2010
• Dec. 18, 2010

Finance Report

Membership Report

Governance Report

Public Relations Report
Newsletter
Basic KLA conference plan
Friday, April 1 FoKL Exec Board meeting via OPAL 9 a.m.
Wed. April 6 annual meeting 10 am
Luncheon 11 am – 1 pm
Program 1 pm – 2 pm
Program 2 pm – 3 pm
Exhibits open at 1 pm
Thurs. April 7 State Librarians Luncheon w/awards
• Presidential awards
• Duane Johnson Library Leadership award

Booth – location, theme,
Basket for KLAEF auction

Awards & Grants
• Order more certificates and folders for awards – www.idville.com
• Set awards & grants review meeting
• Decide on local venue for award presentation
• List awards on KLA luncheon program

Other Business

Calendar
Friday, Feb. 11 Exec. Committee mtg via OPAL 9 a.m.
Friday, March 11 Exec. Committee mtg via OPAL 9 a.m.
Friday, April 1 Exec. Board mtg via OPAL 9 a.m.
Wed. April 6 Annual Meeting @ KLA Conference in Topeka
Friday, May 13 Exec. Committee mtg via OPAL 9 a.m.
Friday, June 10 Exec. Committee mtg via OPAL 9 a.m.

Friends of Kansas Libraries
Executive Committee meeting agenda
Friday, December 17, 2010
9:00 a.m. via OPAL



Review minutes of the Nov. 12 Exec. Comm. meeting via OPAL

Review financial report

Membership Committee – Marion & Susan
• How are we doing – compared to last year if possible
• When people give contributions with membership – how to document
• What else?

Governance Committee - Carolyn
• Board vacancies
• Nominating committee?
• What else?

Finance Committee-Tina
• Travel stipend – Ad Hoc committee
• What else?

Public Relations Committee-Andrea
• Newsletter editor – consider Sonia Smith – see her resume and sample
• Awards & Grants – deadline, grant meeting date & place, finding local venues to present awards
• Duane Johnson Library Leadership Award – need to make a decision no later than Jan.
• Facebook opportunities
• What else?

KLA Conference – April 6-8, 2011 in Topeka –will have more info at Friday’s meeting
• Wed. April 6 is Trustee/Friends Day
• Annual meeting
• Luncheon with KLTA
• Afternoon sessions
• Award presentation – at State Librarian’s Luncheon on Thursday
• Booth in vendor area or hospitality suite
• What else?

Other business and topics

FoKL Exec. Committee - Nov. 2010

Friends of Kansas Libraries
Executive Committee meeting agenda
Friday, November 12, 2010
9:00 a.m. via OPAL


Note: Marion has dentist apt. – will catch the end of the meeting

Review minutes of the October 8 meeting in Kingman

Review financial report

Membership Committee – Marion & Susan
• Sue made presentations at Port Library in Beloit and at Osawatomie Pub. Library
• Marion & Susan sent out renewal reminder letters
• What else?

Governance Committee - Carolyn
• Board vacancies
• Nominating committee?
• What else?

Finance Committee-Tina
• License plates for legislators?
• Travel stipend – Ad Hoc committee
• What else?

Public Relations Committee-Andrea
• Newsletter editor
• Awards & Grants
• Duane Johnson Library Leadership Award
• Facebook
• What else?

KLA Conference – April 6-8, 2011 in Topeka
• Wed. April 6 is Trustee/Friends Day
• Annual meeting
• Luncheon with KLTA
• Afternoon sessions
• Award presentation – at State Librarian’s Luncheon on Thursday
• Booth in vendor area or hospitality suite
• What else?

Other business and topics

Agenda

Friends of Kansas Libraries – FoKL
Executive Committee Meeting
Friday, Sept 10, 2010 @ 9 a.m. via OPAL















Review minutes of the August 13, 2010 exec. committee meeting – Cathy Newland, Secretary

Review August financial report – Tina Stropes, Treasurer
• Review mileage form & process

Governance Report – Carolyn Little, Vice President
• Use of consent agenda – for board meetings? For Exec. Committee meetings?

Membership Report – Marion Renner, Chair

Public Relations Report – Andrea Sobba, Chair
• Newsletter update – looked good – any feedback
• E-mail for FoKL – friendsofkansaslibraries@gmail.com password: foklrocks
• Google group – Sue will work on in Sept.
• Using Facebook for FoKL – perhaps like EPL has on homepage?
• KLA conference planning (annual meeting, one or two programs, hospitality suite)
• Awards & Grants timeline – need for newsletter planning, etc.
• National Friends of Libraries Week – Oct. 17-23, 2010

Projects in the works
• OPAL or ELMER meeting with system directors and/or system consultants – September
•

Other business
• KLTA Board will meet on Sat. Oct. 2 in Salina – Midge plans to attend
• KLA Governmental Affairs committee will meet on Sept. 24 in Topeka (Sue)
• KLA Council Oct. 21 in Topeka (Sue)


Important Dates
• FoKL Board meeting in Kingman – Friday, Oct. 8
• FoKL Exec. Committee meeting via OPAL – Friday, Nov. 12
• FoKL Exec. Committee meeting via OPAL – Friday, Dec. 10

FoKL Board meeting June 2010

FoKL Executive Committee via OPAL
June 18, 2010 at 9:30 am

Review minutes of the May 2010 Exec. Committee meeting

Committee Reports
• Finance - Tina
May financial report
Budget Draft 2010-2011

• Governance – Carolyn
Board vacancies


• Membership – Clarice
Membership database
needs to be done by someone other than Annette – who?

• Public Relations – Andrea
Newsletter – deadlines, process
Annette Smith at Hutch PL will print & mail
Creation – still Lisa Wellman


Last meeting for Clarice and Connie. We wish them well!!

Shannon & Marion won’t be attending, as the State Library Advisory Council meets then

Survey – ALTAFF and FoKL’s

July 16 Board meeting in Quinter - structure and agenda
• Logistics
• How to use our lists of 10 goals items

List serve – ASK Steve Stone – Emporia IT guy

National Friends of Libraries Week Oct. 17-23, 2010 Suggest Ad Hoc committee to work on?
http://www.ala.org/ala/mgrps/divs/altaff/events_conferences/folweek/index.cfm

STARTING THE NEW FOKL YEAR – July 1, 2010
Notebooks for members – I have some that have been turned in – we need one for Cathy,
Roster, bylaws, minutes, newsletters, resource list (webpage, blog, altaff), job descriptions, goals
Calendar, snapshot of FoKL on July 1, 2010, financials
Board orientation???

Calendar of meetings
• August 20 – I will be on vacation
• Sept. 17 – I cannot do a FoKL meeting (OPAL), as I am hosting the NCKL library directors
• October 15 FoKL Board meeting – a site is needed for this face to face meeting

May meeting agenda

FoKL Board agenda
Friday, May 21, 2010
9:30 via OPAL

Approval of Minutes
• Annual meeting – April 7 – review only – not received
• April 16 Exec. Committee mtg. via OPAL – not received

Financial Report
• Spreadsheet as of April 30 from Tina

Budget for 2010-2011 – Tina and I will work on
• Board member travel stipend will be included

KLA Conference – discussion with Emily Sitz, KLA President
• Get update on current KLA situation
• Review 2010 conference
• Look at options for 2011 conference in Topeka April 6-8

Listserve options – when will FoKL listserve go away?
FoKL shirts – what is our plan for the future?
Goal setting input – lists from board members – compilation to come
Suggest we survey all Friends groups
• Use to gauge interest in FoKL conference format
• Recruit potential new board members
• Market the services and resources of FoKL
• What else?
Consideration for 2010 – 2011 – suggest all board members attend monthly OPAL meetings?
Reports from Sue & Kelly on Event Planning workshop they attended
Anything we missed?
• Finance
• Governance
• Membership
• Public Relations

Next meeting: Friday, June 18 at 9:30 am via OPAL (Final meeting of the 2009-10 year)

Next Board meeting is in Quinter, Kansas – Friday, July 16 – discussion of the logistics
• Meet in Hays for dinner on Thursday night?
• Travel to WaKeeney to spend the night at Super 8?
• Friday morning – travel to Quinter for meeting?